South Dakota Questers

State Preservation and Restoration

Grant Application

(Updated October 2007)

To Apply:

South Dakota Quester chapters interested in applying for state preservation and restoration grant funds should examine the attached guidelines prior to submitting grant applications.

Four (4) of the completed grant application should be submitted no later than November 30 (in years with a spring convention) or no later than April 30 (in years with a fall convention) to the chair of the South Dakota P&R Committee.  (Contact information for this individual is included in the Ring-Necked Flyer.)  The chair of the South Dakota P&R Committee is responsible for:

•     forwarding one (1) copy of the application to the South Dakota Quester president

•     calling the committee together for its deliberations, and

•     forwarding the committee’s recommendation for funding to the South Dakota Quester President prior to the state convention, for approval at the state
      convention. 

A stamped postcard, addressed to the chapter’s P&R liaison, should be included with the grant application.  This postcard will be returned to the chapter liaison upon receipt of the grant application by the State P&R chair.  It serves as the chapter’s notification that the grant application has been received.  If the postcard is not returned to the chapter’s P&R liaison, the chapter is responsible for follow-up with the state P&R chair.

Grant Application Process:

Sponsoring chapters may request financial support in the range from $500 (minimum) to $5,000 (maximum).  The grant application must provide details on the specific project to be funded.  For example, the request might be $500 to replace wallpaper in the front foyer of the Peabody Museum or $5,000 to repair murals on the first floor of the South Dakota Capital Building.  When the total cost of the project exceeds $5,000, the project should be broken down into phases, with additional grant applications submitted for those phases in subsequent years.

Funded projects must be completed within one year.  If, for some reason, the project will not be completed by the deadline, the sponsoring chapter must file a formal request for an extension. 

Chapters who have sponsored a project that has not yet been completed (i.e., has been extended beyond the one-year deadline) may not sponsor grant applications or apply for additional funds for a related project until the pending project is completed.

A summary report of completed grant projects must be submitted to the South Dakota Executive Board at the time of completion and a summary of the project will be published in the next edition of the Ring-Necked Flyer.

A summary of all submitted grant applications will be published annually in the Ring-Necked Flyer, prior to the convention at which funding decisions will be made.

Grant Application:

The grant application must include the section headings listed below and each section must include the information requested below. 

Cover Sheet:

The cover sheet is intended to provide information on the Quester chapter(s) sponsoring the grant application.  A sample cover sheet is included as Appendix A of this document.

Part 1:  Description of Project

At a minimum, this section must include:

• Complete description of the project, in as much detail as possible
• Age / original date and location of the project / subject of the grant application
• Brief history (original date to current)
• Current usage and clear identification of the organization currently responsible for the project / subject of the grant application
• Significance to the community in which the project is located and/or to the state
• Work already accomplished on the project, if any
• Beginning and completion dates for the project (may not exceed 1 year)

Part 2:  Quester Involvement

At a minimum, this section must include:

• Chapter support for the project, including a letter signed by the president of the chapter stating that the project has been discussed and voted on by the chapter, with a majority vote for support / approval of the grant application
• Description of the sponsoring chapter’s involvement to date with the proposed project
• Description of the sponsoring chapter’s plans for involvement in the future

If other chapters are involved with the project and/or are also sponsoring the grant application, this same information should be provided for all involved chapters.

Part 3:  Budget / Financial Statements

At a minimum, this section must include:

• Total value of the restored project, when complete
• Financial support requested from the South Dakota Questers (minimum of $500 and a maximum of $5,000)
• Clear explanation of how the Quester P&R monies will be spent.  Applications must provide specific details (i.e., $500 to replace wallpaper in the front foyer of the Peabody Museum; $5,000 to repair murals on the first floor of the South Dakota Capital Building).
• Financial or other support provided by the sponsoring chapter(s), if any
• Financial or other support being provided by other entities within the community, county or state.  Explain the nature of that support and the dollar value.

Part 4:  Quester Recognition

At a minimum, this section must include:

• Description of ways in which South Dakota Questers will receive public recognition for their contribution

Part 5:  Project Contacts

At a minimum, this section must include:

• Names, addresses and contact information (work and home phone numbers and email addresses) of the primary contact within the organization currently responsible for the subject / project
• Names, addresses and contact information for secondary contacts within the organization
• Name, address and contact information for the sponsoring chapter’s P&R liaison

State P&R Guidelines

Updated October 2007

Title Page

State Page

Prairie Pasque #1072